Book with confidence
Last updated: 30 March 2022
We understand that you may need to change your travel plans as a result of changing COVID restrictions.
Whether you are looking to change the date of your journey or get a refund, we have put the following information together to help you book with confidence.
The information is based on the different ticket types in place, if you hold a paper ticket and you’re not sure what type of ticket you have, please check the information printed on the orange stripe in the top left corner of the ticket for one of the following.
Advance tickets under normal circumstances attract a fee for changing to a different service or date and are not refundable.
However, given the current situation we have introduced the following temporary changes:
If you still want to travel but on a different day:
You can change the time or date of travel at any National Rail Ticket Office, before the departure of the first reserved train printed on your ticket.
Until 18:00 on Friday 30 September 2022:
Changes made before 18:00 the day before you travel – you can change your ticket at any National Rail Ticket Office to travel on a different day, without being charged the £10 change of journey fee, but you will need to pay any difference between the fare you have already paid and the best available fare for the new journey
Whilst were not limiting the number of times you can do this, if you’re not sure when you will travel, you may prefer to exchange your ticket for a non-cashable voucher of the same value.
You will be able to use this voucher towards the cost of a future National Rail journey over the next 12 months, more information about how to apply for your voucher is below.
- Changes made from 18:00 the day before you travel until the departure of the first reserved train printed on your ticket – you’ll need to pay any difference between the fare you’ve already paid and the best available fare for your new journey, plus a £10 change of journey fee for each ticket changed.
After 18:00 the day before you travel, you’ll no longer be able to exchange these tickets for a non-cashable voucher
If you bought your ticket from us and no longer want to travel.
Whilst Advance tickets remain non-refundable we can exchange your ticket for a non-cashable voucher of the same value up until Friday 30 September 2022.
Your voucher will be valid for 12 months from the date of issue, allowing you to use them towards the cost of a future journey on the National Rail network.
If you bought your ticket from another retailer, you will need to contact them to request your voucher.
We cannot exchange any other tickets for a voucher.
Travel on a different date
You can change the date of travel without paying a change of journey fee, so long as you request the change before the date of your original journey.
If you bought your ticket from us and no longer want to travel we can refund your ticket less a £10 admin fee, up to a maximum of 28 days from the expiry date of the ticket, please see our refunds process for full details.
If you bought your ticket from another retailer or train company, you’ll need to contact them to request your refund.
Travel on a different date:
Please do not date your carnet ticket until you know for certain that you are going to travel, as it is not possible to amend the date of travel with these tickets once dated.
If you no longer want to travel we can only refund your Carnet tickets, less a £10 admin fee if they are:
- Within 28 days from the expiry date of the tickets
- A complete unused book of tickets
If you purchased your ticket online as a “ticket on departure” that you have not yet collected, its easiest to manage your refund or exchange is through your online account in most cases:
- Login to your account at Gatwick Express, Great Northern, Southern or Thameslink and go to ‘Manage my tickets / refund’ section.
- If you purchased your ticket as a Guest, please refer to your booking confirmation email for details of how to ‘Link your order to an account’
- For Smartcard tickets please use the online The Key Smartcard refund form.
If you have an eTicket or paper ticket, or you are unable to process a refund via your on-line account, you should apply for a refund remotely using our Paper Ticket Refunds form at Thameslink, Southern, or Great Northern.
We aim to process all refunds within 20 working days.
We understand that receiving your refund is important and it will be processed as quickly as possible.
If you have not heard from us within 28 days of submitting a refund application, please get in touch and we will investigate your enquiry.
If you applied at a ticket office, please provide as much information as you can, including a copy of any paperwork issued by the ticket office. If you applied using the web form, or other online service, please quote your reference number.
We know many of you have not been able to exchange your National Rail Vouchers, as you were following the Governments ‘stay at home’ advice.
Therefore, we will accept National Rail Vouchers at our Ticket Offices for payment towards the cost of your next rail journey, with an expiry date between the 20th October 2020 and 30th June 2021; for a maximum of 6 months from when they expired.
We cannot extend the validity of any Rail Travel Vouchers:
- That expired before the 20th October 2020
- Will expire on or after the 1st July 2021
We cannot replace any Rail Travel Vouchers that have been lost or destroyed.
You can apply for a non-cashable voucher for the value of your ticket, which will be valid for 12 months from the date of issue, for use as payment towards a new ticket.
If you bought your ticket from us:
If you have an e-ticket and bought it from us please use our Contact Us form by selecting the “Make an enquiry” option and “Refunds” subject. Include the following information:
- Booking reference of the e-ticket
- Full name
- Email address
- Telephone number
You will have a non-cashable travel eVoucher added to your online account within 14 days of receiving your request.
eVouchers can be used for tickets that are available from our website.
To use your eVoucher, you will see your voucher total in the delivery options screen once you have selected your ticket and you will have the option to use some or all of your voucher as payment in full or towards that ticket.
Please note that eVouchers cannot be exchanged for cash and are valid for 12 months from the day of issue.
Follow this link for the Contact Us form.
If you have bought a paper ticket, if you have not already done so, please print the ticket(s) and then send it in the post to the following freepost address:
Govia Thameslink Railway
Please include the following information:
- Full Name
- Postal address
- Email address
- Telephone number
If your ticket value is above £50 you may wish to use an enhanced Royal Mail service to do this. We cannot be responsible for any tickets lost in the post.
If you bought the ticket from another train company or retailer, even if the journey is on our network, you will need to contact them to apply for a voucher.